15+ Landlord Letter Examples [ Tenant, Permission, Complaint ]


Have you ever thought of writing a letter to someone? May it be someone important or a friend and pour out your heart into that letter? Writing a letter to your landlord may sound and look almost the same as writing to a friend or a loved one. The only difference is that you are writing to your landlord that may concern the apartment or the land you are renting. Tenants write letters for a lot of different reasons. These reasons may differ from permissions, complaints and reducing the rent fee. Regardless of what the reason may be, writing the letter should always follow certain guidelines. This article will show you some tips to write a letter to your landlord.

Definition of Landlord

A landlord is a person or an individual who owns a building or land that he rents out to other people. A person who owns a certain piece of land or a room that he lends to another person who pays for it. A person or an organization that owns an area of land and leases it to someone during a certain amount of time. A landlord can also be called the lessor, and the one who rents lands or a room from him, is called a lessee.

Definition of Tenant

A tenant is a person who is renting the land, area or the building from the landlord. An individual who occupies a piece of land for a certain amount of time. A person who pays to use the land, house, or room. An occupant of a specific place, who pays rent to stay.

Definition of Rent

To define the term rent, this is an agreed sum of money to be paid at an agreed date. To pay or to receive an amount of money being paid for the use of a house, a piece of land, a room or anything that could be rented. In addition to that, this is also a property that could be rented out for a certain amount of time. 

Importance of Writing a Letter to the Landlord

The importance of writing a letter to your landlord is to simply raise a complaint, to ask for repairs, to ask for a lesser rent payment or to move out. There could be a lot of other reasons to write a letter but the most important thing to remember is to always be polite. Your letter is proof that you request an audience with your landlord for something you want to ask or make happen.

Tips on Writing a Letter To the Landlord

Whether you are writing to your landlord to ask for permission or to file for a complaint, writing a letter should be in a polite manner. Regardless of the reason behind it, write the letter in the most professional and pleasant manner. So check out these tips to help you get started.

  • Be polite – Being polite is rare when you are going to be writing a letter of complaint. Rather than losing your temper in the letter, write in a manner that you sound like you are talking to your tenant.
  • Avoid using vulgar language – Like the first tip, be polite. This means using vulgar language in the letter is a big mistake. Not only will this make your letter sound rude, it would also make your landlord angry. Chances are, he may never rent you the place after using vulgar language as a way of getting his attention.
  • Revise your letter – This happens after you settle on what you want to convey in your letter. Check for anything you may have missed writing. As well as reading it out loud to see if the tone is not rude.
  • State your reason – Give out the reason for writing. Do not beat around the bush. Simply state the reasons or reason. Your landlord is not a mind reader, do not be shy in telling him what the issue is but keep it polite.
  • Watch your tone of writing – When you read your letter out loud, check if your tone is not rude. If it is, revise. Revise until you think the tone of your letter is polite and professional.
  • Request an audience nicely – We often forget that our landlords are also human. Requesting an audience nicely by stating it in your letter, not only makes you sound professional, it also shows you can do it in a polite manner.

1. Letter to Landlord Request for Waiver of Rent

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Size: A4, US

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2. Letter to Landlord Request for Reduction of Rent

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Size: A4, US

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3. Free Landlord Warning Letter To Tenant

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Size: A4, US

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4. Free Complaint Letter to Landlord about Noisy Neighbors

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Size: A4, US

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5. Free Personal Reference Letter For Landlord

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Size: A4, US

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6. Free Complaint Letter to Landlord

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Size: A4, US

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7. Landlord Permission Letter

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  • PDF

Size: 67 KB

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8. Sample Landlord Letter

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Size: 170 KB

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Size: 56 KB

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10. Letter to Landlord Template

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Size: 343 KB

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11. Sample Tenant to Landlord Letter

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Size: 110 KB

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12. Landlord Letter Example

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Size: 91 KB

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13. Basic Landlord Letter

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Size: 325 KB

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14. Landlord Tenant Reservation of Rights Letter

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Size: 155 KB

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15. Landlord Permission Letter in PDF

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Size: 58 KB

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16. Landlord Reference Letter

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Size: 47 KB

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FAQs

I have a lot of complaints, should I write it all in one letter or keep it separated?

List down all the complaints you may have in one letter. You may use bullet forms when writing them down. Not only would it be easier for your landlord to see them, but it would also be easier for both of you to discuss them.

I want to add a roommate, do I need to write a letter of permission?

The short answer is yes. The reason for writing a letter of permission is because you and your landlord signed an agreement. If it so happens that the roommate was not added in your agreement, but you wish to add one anyway, you are breaking the agreement form between you and your landlord. To avoid such matters, write a letter of permission.

As the tenant, do I have rights to write a letter to lower the rent fee, addressed to my landlord?

Yes. You, as the tenant, have the right to write a letter to your landlord. Stating the fact that you want to lower down the rent. This may call for negotiation, so it is best to expect the unexpected. Writing a letter to the landlord is also a formal way of requesting to speak to him about certain issues that may concern both of you.

It goes without saying, writing letters can often be a pain. Especially if you have no idea on how to approach the situation. Writing a letter to your landlord to complain may sound like you are being rude, but it’s actually the opposite. When you write a letter to your landlord to request something, it is not only a good way to exercise your rights, but it is also a formal and polite way of asking for something.

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