Landlord Letter

Have you ever thought of writing a letter to someone? May it be someone important or a friend and pour out your heart into that letter? Writing a letter to your landlord may sound and look almost the same as writing to a friend or a loved one. The only difference is that you are writing to your landlord that may concern the apartment or the land you are renting. Tenants write letters for a lot of different reasons. These reasons may differ from permissions, complaints and reducing the rent fee. Regardless of what the reason may be, writing the letter should always follow certain guidelines. This article will show you some tips to write a letter to your landlord.

35+ Landlord Letter Examples

1. Letter to Landlord Request for Waiver of Rent

Letter to Landlord Request for Waiver of Rent
Details
File Format
  • MS Word
  • Google Docs

Size: A4, US

Download

2. Letter to Landlord Request for Reduction of Rent

Letter to Landlord Request for Reduction of Rent
Details
File Format
  • MS Word
  • Google Docs

Size: A4, US

Download

3. Free Landlord Warning Letter To Tenant

Free Landlord Warning Letter To Tenant
Details
File Format
  • MS Word
  • PDF

Size: A4, US

Download

4. Free Complaint Letter to Landlord about Noisy Neighbors

Free Complaint Letter to Landlord about Noisy Neighbors
Details
File Format
  • MS Word
  • Google Docs
  • Pages
  • Outlook

Size: A4, US

Download

5. Free Personal Reference Letter For Landlord

Free Personal Reference Letter For Landlord
Details
File Format
  • MS Word
  • Google Docs
  • Pages
  • Outlook

Size: A4, US

Download

6. Free Complaint Letter to Landlord

Free Complaint Letter to Landlord
Details
File Format
  • MS Word
  • Google Docs
  • Pages
  • Outlook

Size: A4, US

Download

7. COVID-19 Landlord Letter Template

COVID 19 Landlord Letter Template
Details
File Format
  • MS Word
  • Google Docs
  • PDF

Size: 76 KB

Download

8. Landlord Reference Letter Template

Landlord Reference Letter Template
Details
File Format
  • MS Word
  • Google Docs

Size: 47 KB

Download

9. Commercial Landlord Reference Letter Template

Commercial Landlord Reference Letter Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • Adobe XD
  • PDF

Size: 89 KB

Download

10. Landlord Lease Termination Letter Template

Landlord Lease Termination Letter Template
Details
File Format
  • MS Word
  • Google Docs

Size: 55 KB

Download

11. Complaint Letter to Landlord about Tenant Template

Complaint Letter to Landlord about Tenant Template
Details
File Format
  • MS Word
  • Google Docs

Size: 42 KB

Download

12. Reference Letter for Landlord From Employer Template

Reference Letter for Landlord From Employer Template
Details
File Format
  • MS Word
  • Google Docs

Size: 40 KB

Download

13. Complaint Letter to Landlord About Repair Template

Complaint Letter to Landlord About Repair Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • Outlook

Size: 45 KB

Download

14. Financial Reference Letter for Landlord Template

Financial Reference Letter for Landlord Template
Details
File Format
  • MS Word
  • Google Docs

Size: 42 KB

Download

15. Rent Increase Letter From Landlord Template

Rent Increase Letter From Landlord Template
Details
File Format
  • MS Word
  • Google Docs

Size: 58 KB

Download

16. Lease Termination Letter Template Landlord to Tenant

Lease Termination Letter Template Landlord to Tenant
Details
File Format
  • MS Word
  • Google Docs

Size: 56 KB

Download

17. Free Complaint Letter to Landlord about Parking Template

Free Complaint Letter to Landlord about Parking Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • Outlook

Size: 47 KB

Download

18. Free Formal Complaint Letter to Landlord Template

Free Formal Complaint Letter to Landlord Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • Outlook

Size: 36 KB

Download

19. Free Rental Termination Letter From Landlord to Tenant Template

Free Rental Termination Letter From Landlord to Tenant Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • Outlook

Size: 51 KB

Download

20. Rental Agreement Termination Letter From Landlord Template

Rental Agreement Termination Letter From Landlord Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • Outlook

Size: 37 KB

Download

21. Free Lease Renewal Letter to landlord Template

Free Lease Renewal Letter to landlord Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • Outlook

Size: 39 KB

Download

22. Termination Of Rental Agreement Letter By Landlord Template

Termination Of Rental Agreement Letter By Landlord Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • Outlook

Size: 47 KB

Download

23. Sample Termination Of Rental Agreement Letter By Landlord Template

Sample Termination Of Rental Agreement Letter By Landlord Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • Outlook

Size: 47 KB

Download

24. Landlord Notice To Vacate Letter Template

Landlord Notice To Vacate Letter Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • Outlook

Size: 44 KB

Download

25. Landlord and Tenant Agreement Letter Template

Landlord and Tenant Agreement Letter Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • Outlook

Size: 74 KB

Download

26. Sample Landlord and Tenant Agreement Letter Template

Sample Landlord and Tenant Agreement Letter Template
Details
File Format
  • MS Word
  • Google Docs
  • Apple Pages
  • PDF

Size: 59 KB

Download

27. Landlord Permission Letter

Details
File Format
  • PDF

Size: 67 KB

Download

28. Sample Landlord Letter

Details
File Format
  • PDF

Size: 170 KB

Download

29. Landlord Letter of Consent

Details
File Format
  • PDF

Size: 56 KB

Download

30. Letter to Landlord Template

Details
File Format
  • PDF

Size: 343 KB

Download

31. Sample Tenant to Landlord Letter

Details
File Format
  • PDF

Size: 110 KB

Download

32. Landlord Letter Example

Details
File Format
  • PDF

Size: 91 KB

Download

33. Basic Landlord Letter

Details
File Format
  • PDF

Size: 325 KB

Download

34. Landlord Tenant Reservation of Rights Letter

Details
File Format
  • PDF

Size: 155 KB

Download

35. Landlord Permission Letter in PDF

Details
File Format
  • PDF

Size: 58 KB

Download

36. Landlord Reference Letter

Details
File Format
  • PDF

Size: 47 KB

Download

Definition of Landlord

A landlord is a person or an individual who owns a building or land that he rents out to other people. A person who owns a certain piece of land or a room that he lends to another person who pays for it. A person or an organization that owns an area of land and leases it to someone during a certain amount of time. A landlord can also be called the lessor, and the one who rents lands or a room from him, is called a lessee.

Definition of Tenant

A tenant is a person who is renting the land, area or the building from the landlord. An individual who occupies a piece of land for a certain amount of time. A person who pays to use the land, house, or room. An occupant of a specific place, who pays rent to stay.

Definition of Rent

To define the term rent, this is an agreed sum of money to be paid at an agreed date. To pay or to receive an amount of money being paid for the use of a house, a piece of land, a room or anything that could be rented. In addition to that, this is also a property that could be rented out for a certain amount of time.

Importance of Writing a Letter to the Landlord

The importance of writing a letter to your landlord is to simply raise a complaint, to ask for repairs, to ask for a lesser rent payment or to move out. There could be a lot of other reasons to write a letter but the most important thing to remember is to always be polite. Your letter is proof that you request an audience with your landlord for something you want to ask or make happen.

Tips on Writing a Letter To the Landlord

Whether you are writing to your landlord to ask for permission or to file for a complaint, writing a letter should be in a polite manner. Regardless of the reason behind it, write the letter in the most professional and pleasant manner. So check out these tips to help you get started.

  • Be polite – Being polite is rare when you are going to be writing a letter of complaint. Rather than losing your temper in the letter, write in a manner that you sound like you are talking to your tenant.
  • Avoid using vulgar language – Like the first tip, be polite. This means using vulgar language in the letter is a big mistake. Not only will this make your letter sound rude, it would also make your landlord angry. Chances are, he may never rent you the place after using vulgar language as a way of getting his attention.
  • Revise your letter – This happens after you settle on what you want to convey in your letter. Check for anything you may have missed writing. As well as reading it out loud to see if the tone is not rude.
  • State your reason – Give out the reason for writing. Do not beat around the bush. Simply state the reasons or reason. Your landlord is not a mind reader, do not be shy in telling him what the issue is but keep it polite.
  • Watch your tone of writing – When you read your letter out loud, check if your tone is not rude. If it is, revise. Revise until you think the tone of your letter is polite and professional.
  • Request an audience nicely – We often forget that our landlords are also human. Requesting an audience nicely by stating it in your letter, not only makes you sound professional, it also shows you can do it in a polite manner.

FAQs

I have a lot of complaints, should I write it all in one letter or keep it separated?

List down all the complaints you may have in one letter. You may use bullet forms when writing them down. Not only would it be easier for your landlord to see them, but it would also be easier for both of you to discuss them.

I want to add a roommate, do I need to write a letter of permission?

The short answer is yes. The reason for writing a letter of permission is because you and your landlord signed an agreement. If it so happens that the roommate was not added in your agreement, but you wish to add one anyway, you are breaking the agreement form between you and your landlord. To avoid such matters, write a letter of permission.

As the tenant, do I have rights to write a letter to lower the rent fee, addressed to my landlord?

Yes. You, as the tenant, have the right to write a letter to your landlord. Stating the fact that you want to lower down the rent. This may call for negotiation, so it is best to expect the unexpected. Writing a letter to the landlord is also a formal way of requesting to speak to him about certain issues that may concern both of you.

It goes without saying, writing letters can often be a pain. Especially if you have no idea on how to approach the situation. Writing a letter to your landlord to complain may sound like you are being rude, but it’s actually the opposite. When you write a letter to your landlord to request something, it is not only a good way to exercise your rights, but it is also a formal and polite way of asking for something.

Letter Maker

Text prompt

Add Tone

Write a letter to parents informing them about the upcoming parent-teacher conference at school

Compose a letter to students congratulating them on their achievements in the recent science fair.