Non-profit organizations are well aware of the problems they often face when they need to find some willing volunteers to donate their time and financial resources for a good cause. Often than not, they get a lot of rejections from people and other organizations, that it may sometimes seem difficult to find a way to get donations to support the cause.
Yet, even a problem like this has its own solutions so don’t worry. You see, people who often donate are those who are shown a letter explaining a good reason to donate. They often get solicitation letters from organizations stating they need funds and if anyone was willing enough donate for a good cause or charity, any amount will do, is good enough reason for them to mail money to their chosen organization.
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Solicitation means to try and acquire by asking for help or requests from other people. It also means to approach someone with an appeal or a petition to help.
Soliciting for a cause like a donation for a nonprofit organization is considered good. The only time solicitation is considered bad is when someone uses it for a different purpose.
When people try to solicit for donations, the best audience for this type are companies, private organizations and anyone who wishes to donate. But you also have to be cautious when asking for donations from companies since not all companies want people to solicit from them.
Things to remember when writing a good solicitation letter.
Watch your tone when writing formal letters like these. Even when writing, always sound polite and professional as your audiences would most likely be from bigger firms and other organizations. Do not sound too demanding nor too shy or this may confuse the reader of your intentions.
Remember to state the necessary information in your letter. Forgetting the information needed like where they can contact you will confuse the recipient of your letter.
Do not go beating around the bush about asking for donations. Just state it but in a nice way as well.
This must be found in the letter. Complete and true.
Write the date on the left side of the paper. Do not abbreviate the date, write it in full. This is a formal letter and should remain to be a formal letter.
Their complete name if possible and add their titles as well. Their position if they represent a company.
The address of the company they are working for or their personal address must be written after the donor’s name. It must be their complete working or personal address.
The contact details may it be their telephone number or their email address, it must also be included in the letter.
For the body of the letter, state your purpose. The reason as to why you want to ask for donations.
End your letter with your name, and signature. Also place the non-profit organization you represent below your name.
If you have their last name and the address of their company or their personal address and contact details, you may simply add their title and last name. Do not forget to include the rest of the details needed.
Yes. You must add the name of the nonprofit organization you represent in your letter.
It goes without saying that writing donation letters can be tough if you have no idea what you should put or how to word it to not sound rude or too confident. But with the tips and guidelines written above, writing one would be a breeze.