FREE 10+ Donation Solicitation Letter Examples in PDF | MS Word


FREE 10+ Donation Solicitation Letter Examples in PDF | MS Word

Non-profit organizations are well aware of the problems they often face when they need to find some willing volunteers to donate their time and financial resources for a good cause. Often than not, they get a lot of rejections from people and other organizations, that it may sometimes seem difficult to find a way to get donations to support the cause.

Yet, even a problem like this has its own solutions so don’t worry. You see, people who often donate are those who are shown a letter explaining a good reason to donate. They often get solicitation letters from organizations stating they need funds and if anyone was willing enough donate for a good cause or charity, any amount will do, is good enough reason for them to mail money to their chosen organization.

So here’s an offer for you. Before you say no, I want you to check it out. 10+ yes, you read that right, 10+ donation solicitation letter examples in PDF and the best part? It’s absolutely free. 

1. Auction Donation Solicitation Letter

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  • PDF

Size: 34 KB

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2.Gala Donation Solicitation Letter

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  • PDF

Size: 105 KB

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3. Benefit Dinner Donation Solicitation Letter

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  • PDF

Size: 2.0 MB

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4. Sample Donation Solicitation Letter

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  • PDF

Size: 634 KB

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5. Sample Letter for Solicitation of Funds

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  • PDF

Size: 58 KB

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6. Project Donation Solicitation Letter

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  • PDF

Size: 102 KB

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7. Simple Donation Solicitation Letter

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  • PDF

Size: 104 KB

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8. Corporate Donation Solicitation Letter

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  • PDF

Size: 44 KB

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9. Printable Donation Solicitation Letter

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  • PDF

Size: 28 KB

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10. Donation Solicitation Letter Example

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  • DOC

Size: 7 KB

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11. Basic Donation Solicitation Letter

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  • DOC

Size: 4 KB

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What Is a Solicitation?

Solicitation means to try and acquire by asking for help or requests from other people. It also means to approach someone with an appeal or a petition to help.

Is Soliciting Good or Bad?

Soliciting for a cause like a donation for a nonprofit organization is considered good. The only time solicitation is considered bad is when someone uses it for a different purpose. 

Who Are the Audience for This?

When people try to solicit for donations, the best audience for this type are companies, private organizations and anyone who wishes to donate. But you also have to be cautious when asking for donations from companies since not all companies want people to solicit from them.

How Do You Write a Good Donation Solicitation Letter?

Things to remember when writing a good solicitation letter.

  • Tone.

Watch your tone when writing formal letters like these. Even when writing, always sound polite and professional as your audiences would most likely be from bigger firms and other organizations. Do not sound too demanding nor too shy or this may confuse the reader of your intentions. 

  • Specific information.

Remember to state the necessary information in your letter. Forgetting the information needed like where they can contact you will confuse the recipient of your letter. 

  • Straight to the point.

Do not go beating around the bush about asking for donations. Just state it but in a nice way as well.

  • Mailing information.

This must be found in the letter. Complete and true. 

What Should Be Included in a Solicitation Letter?

 

  • Date

 

Write the date on the left side of the paper. Do not abbreviate the date, write it in full. This is a formal letter and should remain to be a formal letter.

 

  • Donor’s name

 

Their complete name if possible and add their titles as well. Their position if they represent a company. 

 

  • Address

 

The address of the company they are working for or their personal address must be written after the donor’s name. It must be their complete working or personal address. 

 

  • Contact information

 

The contact details may it be their telephone number or their email address, it must also be included in the letter. 

 

  • Purpose

 

For the body of the letter, state your purpose. The reason as to why you want to ask for donations. 

 

  • Signature

 

End your letter with your name, and signature. Also place the non-profit organization you represent below your name.

FAQs

I want to write a donation solicitation letter but I do not know the full name of the donor, what do I do?

If you have their last name and the address of their company or their personal address and contact details, you may simply add their title and last name. Do not forget to include the rest of the details needed.

 

Should I put the name of the organization that I work for when asking for donation solicitations or can I simply put that I am a representative of an organization and we are asking for some donations?

Yes. You must add the name of the nonprofit organization you represent in your letter.

It goes without saying that writing donation letters can be tough if you have no idea what you should put or how to word it to not sound rude or too confident. But with the tips and guidelines written above, writing one would be a breeze.

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