5+ Company Confirmation Letter Examples & Templates [Download Now]


A company confirmation letter is used to validate an authorization, a directive, a decision or an oral agreement. It can be thought of as correspondence for confirming details, job interviews or appointments or even receipt of payment. If you are in the hospitality industry, you can send a confirmation letter to confirm a reservation. These letters are usually brief and to the point.

Typically, a confirmation letter is a formal letter, meaning that you should write it in a formal manner. If you are unsure of how to proceed with crafting this important letter, worry not because we have included 5+ confirmation letter examples & templates that you can draw inspirations from. These templates are fully editable and customizable and are instantly available on download. You may also be interested in these appointment letter examples and samples.

Company Confirmation Letter Examples & Templates

1. Free Company Confirmation Letter

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  • Google Docs
  • Word
  • Pages

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After offering a job to an employee, you need to formally tell them that they are now your new employee. This is usually done through a confirmation letter. If you are tasked with writing this letter, the good news is that you don’t have to start from scratch. With this easily downloadable template, you will be done creating a professional letter in only a matter of minutes.

The template is readymade and has been designed professionally to make your work easier. It includes the proper structure and format of creating a document to confirm your new employee. The template has a start date, terms of employment whether it’s permanent or part-time, title or position, salary, job description, benefits, and reporting details among other things.

The template is easy to use, available on instant download and can be customized to fit the size and policy of your own organization. Get it today!

2. Company Employment Confirmation Letter

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  • PDF

Size: 379 KB

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Use this premium company employment confirmation letter template to verify that you have hired an individual. With this readymade file, your work has been greatly reduced. This is because the template has been designed by HR experts who have ensured that they have included all the important details in the document. Since a job confirmation letter is legally binding, it is important that you take time and scrutinize it before sending it to your newly appointed employee.

This template contains a number of important details like reporting date, responsibilities and duties of the new employee, salary details, job title, employment status whether permanent or casual and other details.

The template is easy to use since you do not need any special skills. To use it, start by downloading the PDF-based document, customize it to meet your company standards and edit by plugging in the details of the new employee. With this template, you will never miss anything that might prove counterproductive in future.

3. Company Confirmation Letter Example

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  • PDF

Size: 529 KB

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Whether you are an employer bring on board a new employee, an owner of an online shop that wants to verify a purchase, or a private practice medical doctor setting up appointments, it is important to confirm the correct details with the right individuals. By sending confirmation letters, you will be making your clients to place more trust in you because of acknowledging receipt of their payment, order or application.

After submitting online forms, people want to be sure that you’ve received their information. Sending a confirmation letter removes any doubts whatsoever.

This company confirmation letter example enables you to configure forms to send confirmation letters instantly that will calm the nerves of your recipients. The letters are fully customizable and let you even rearrange the layout, add your company’s logo or letterhead and modify fields as you like.

4. Sample Company Confirmation Letter

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  • PDF

Size: 321 KB

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If you want to confirm receipt of payment for goods and services, there is no better way to do it than with this professionally created confirmation letter. The readymade file is easy to use and you won’t need any special skill or program. The best thing about this template is that you can adapt it to various uses because it is fully customizable. With this template, you don’t have to sweat over creating your company confirmation letter. This is because the template does pretty a lot for you. For instance, you don’t have to worry about the formatting and layout of the structure. Download the template today and discover how simplified the work of creating a company invitation letter can be!

5. Match Confirmation Company Letter

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  • PDF

Size: 88 KB

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This is a sample confirmation letter that you can use as a guide for creating a professional-looking confirmation letter for your company. Although the letter is for confirming some details about a match, you can use the general structure and layout of this letter to create your own document.

The template uses a company letterhead to set the tone and also for establishing it as official business communication. Also, it uses standard margins and fonts, single-spaced lines and has double spaces between paragraphs. As you will see from this template, the letter avoids the use of abbreviations when typing addresses.

You can customize the template as you want by modifying it, removing address block if the letterhead already contains the address and changing the color scheme. If you want to include your logo, you can do this without much hassle. The template makes you create outstanding confirmation letters in a flash.

6. Employer Company Confirmation Letter

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  • PDF

Size: 218 KB

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If you want to conform to a recently interviewed candidate that they have been hired, you will need to do so using a professional-looking confirmation letter. Now creating that letter from scratch might present some challenges, especially because there is a lot of detail that you need to include. But with this template, this doesn’t have to be difficult anymore.

This employer company confirmation letter lets you prepare a neat document that provides a summary of the terms and conditions of the job offer. The template is exhaustive, enabling you to capture all the important information that needs to be in an employment confirmation letter. With this template, you can be done creating a professional job confirmation letter quickly. It is much better than to try and build it from scratch.

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