10+ Request For Approval Letter Examples in MS Word | Pages | Google Docs | Outlook | PDF


Filing requests and approving offers and appeals are a typical scene in most business spaces. It might sound uncomplicated, but when placed in busy offices, it’s a significant operational burden. Having an organized means to manage business affairs in an organization is necessary to raise productivity rates and improve the standards of the process. A request for approval letter may just be another document, but it plays a huge role in making it all work efficiently. It makes requesting easier, and it can also be stored as reliable documentation for future reference. Learn more about this letter by reading the article below.

2562+ FREE LETTER Templates - Download Now Adobe PDF, Microsoft Word (DOC), Google Docs, Apple (MAC) Pages, Microsoft Excel (XLS), Google Sheets (SPREADSHEETS)

10+ Request for Approval Letter Examples

1. Free Request for Approval Letter to Boss

Details
File Format
  • MS Word
  • Pages
  • Google Docs
  • Outlook

Size: A4, US

Download

2. Free Request Letter for Approval of Proposal

Details
File Format
  • MS Word
  • Pages
  • Google Docs

Size: A4, US

Download

3. Free Request Letter for Approval Template

Details
File Format
  • MS Word
  • Pages
  • Google Docs
  • Outlook

Size: A4, US

Download

4. Free Request Letter for Approval of Project

Details
File Format
  • MS Word
  • Pages
  • Google Docs
  • Outlook

Size: A4, US

Download

5. Free Letter of Request for Approval to Purchase

Details
File Format
  • MS Word
  • Pages
  • Google Docs
  • Outlook

Size: A4, US

Download

6. Letter to Request Approval of New Board Members

Details
File Format
  • PDF

Size: 11 KB

Download

7. Purchase Approval Request Letter

Details
File Format
  • PDF

Size: 299 KB

Download

8. Sample Request Letter for Approval

Details
File Format
  • PDF

Size: 135 KB

Download

9. Research Approval Request Letter

Details
File Format
  • PDF

Size: 19 KB

Download

10. Request Approval Letter in PDF

Details
File Format
  • PDF

Size: 37 KB

Download

11. Sample Request for Approval Letter Example

Details
File Format
  • PDF

Size: 65 KB

Download

What Is a Request for Approval Letter?

A request for approval letter is a letter addressed to an authority who can approve the sender’s request for support, resources, and affirmation. This is a common document in business settings where organizational hierarchy exists. Making formal requests through an efficient document makes an organized and manageable workplace process. Request for approval letters is applicable in situations such as requesting for additional budget, allowing the implementation of policy, and accepting the design of a proposal.

Why Are Request for Approval Letters Important?

If you can just voice out your request and carefully narrate your approval via words, why is there a need to bother with a request letter? Here’s the reason: it impractical and inefficient.

According to Indeed, request for approval letters is vital because it helps develop more understanding and serves as documented proof. This means that it’s easier to assess a written request. It also provides concrete proof that a request has been made in case question and complications arises in the future. It’s also difficult to review an appeal that demands face to face interaction. If you’re appealing your request to a manager along with dozens of others, the process will be slow. There wouldn’t be sufficient time to hear and analyze every request. Using request forms and letters is also a demonstration of respect and order in the workplace.

How to Write a Request for Approval Letter

If you’re unsure how to take the first steps in writing your request letter, here are some guidelines to help you get started:

1. Mind Your Salutations

In any formal letter such as this one, it’s essential to know how you’ll address your recipient. This is especially important for request letters because it has to land on the right person’s table who can authorize an approval. It also shows that you know whom you’re writing for and will be able to make your content appeal to that specific audience. For example, if you’re making a grant approval letter, it’s best to know who has the power to sign your request for assistance. Aside from that, it’s also a major turn off to use a generalized “Madam/Sir” or worse, a wrong name. Make an effort to know who your recipient is going to be.

2. Directly Address Your Need

Start your letter by directly stating the purpose of why you’re sending a request letter in the first place. This ensures that your receiver will be able to know what you’re letter immediately is all about at first glance. Consider your recipient’s busy schedule. They won’t find a long introduction amusing when they could’ve known what it’s all about within the first few words of the letter. Explain the core of your request briefly and state the reason behind it. Make them understand it’s significance to you and why it deserves approval. This is important when writing vacation approval letters and sick leave request letter. When doing so, keep your tone professional and avoid incorporating a dramatic or emotional approach.

3. State the Benefit of Their Participation

After you’ve explained why the request is important to you, it’s time to build their connection towards your request. State how getting your request approved can also benefit them. As an example, if you’re making a construction budget request letter for your project plan to your company’s financial department, state how this project can positively impact your organization’s operation. Mention its contribution to the business, so they’ll feel the need to extend the support. This is also applicable to project request letters. 

4. Incorporate Proper Formatting

It’s essential to use proper formatting, so you’ll be able to send a formal approval letter and gain your recipient’s positive impression. You can use the standard business letter format so you’ll know which parts to include and how you’ll arrange them in the right format. If you’re sending an email request letter instead of the traditional printed ones, be sure to be specific with your subject line.

FAQs

What are the different types of request for approval letters?

Request for approval letters varies according to the type of request on its content. The following are some of its types:

  • Project approval letter
  • Purchase approval letter
  • Proposal approval letter
  • Expenditure approval letter
  • Payment approval letter

What are the different types of request letters?

There are numerous types of request letters according to their purpose. Here are some of them:

  • Interview request letter
  • Information request letter
  • Support request letter
  • Promotion request letter

Do you need to send a follow-up letter after sending your request?

Yes. This is to ensure that your recipient has received your letter and to find out if there are inquiries regarding the request.

Request for approval letters makes business processes more manageable. It allows for an easier submission and assessment of requests and demands in the workplace, promoting the efficiency of its operations. If you want a ready-made letter to help you with this, grab yours from our template collection today. Download now!

More Design