10+ Policy Documentation Examples & Templates [Download Now]


One of the ingredients of a company’s success is to create a more secure workplace for the employees. To do it, you should implement policies that will maintain your workers’ security. Aside from keeping the workers’ safety, you may also use rules to maintain order in the workplace and address the pertinent issues in your company, such as excessive sickness absences, etc.

10+ Policy Documentation Examples & Templates

Developing a policy document for your company can also be a hassle task. Still, you don’t have to worry because, below, we included a list of templates and examples of policy documents that you can use in building your organization’s policy documentation. Go over the following contents and download everything that you need.

1. Attendance Policy Template

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File Format
  • MS Word
  • Apple Page
  • Google Docs

Size: A4 & US Letter

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Excessive Absenteeism results in low productivity, which is a poor indicator of your company’s success. To ensure that your company meets the productivity standards and adequate staffing, you must obtain a policy that will cover the schedule adherence of the employees. In this policy, you can also include the consequences of breaking the rule. Use our Attendance Policy Template to obtain this type of policy documentation which your Payroll team can base on with their accounting process.

2. Paternity Leave Policy Template

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File Format
  • MS Word
  • Apple Page
  • Google Docs

Size: A4 & US Letter

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You should know that providing your employees with additional perks such as paternity leave can be integral for your business’ goals. This will promote loyalty to your employees, which can retain the best employees of your company. As of March 2018, 17% of civilian workers are qualified for family leaves, such as maternity and paternity leave. Attain your company’s intentions by implementing a paternity leave policy for your business’ workforce.

3. Accident Policy Template

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File Format
  • MS Word
  • Apple Page
  • Google Docs

Size: A4 & US Letter

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While it is true that implementing best practices in the workplace can reduce the possibility of unwanted events, accidents can still happen anytime in your institution. With this in mind, it is essential to administer an accident policy for your employees. In this way, you can handle these unwanted situations properly. Take care of the accidental circumstances in your office by creating an Accident Policy Template.

4. Email Policy Template

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File Format
  • MS Word
  • Apple Page
  • Google Docs

Size: A4 & US Letter

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We are living in an era where technology prevails. You don’t send important messages through the mail. Instead, you use email to make your transaction faster. With that said, some employees tend to use your corporate email in a forbidden manner, which may compromise the integrity of the company. Thus, you should implement a policy for the proper use of your company email. With an email policy, you can outline how your employees should use this communication tool.

5. Grievance Policy Template

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File Format
  • MS Word
  • Apple Page
  • Google Docs

Size: A4 & US Letter

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By obtaining a Grievance policy for your company, your employees can have a mechanism to raise a grievance inflicted from their employment. As a response, you may deal with these cases following the scopes and procedures included in this policy. When writing this type of document, we recommend you to consider all the factors that may affect this policy. Make a more detailed grievance policy with our Grievance Policy Template.

6. Harassment Policy Template

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File Format
  • MS Word
  • Apple Page
  • Google Docs

Size: A4 & US Letter

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Workplace security is one of the most crucial aspects that you should maintain as a business leader. By maintaining workplace security, you will protect the valuable information of your company, assets, and your employees. One of the things that you should do to materialize the maintenance of security is to impose a harassment policy. This policy states that the company will not tolerate this activity. To emerge this policy in your company, you can use our Harassment Policy Template.

7. Rehire Policy Template

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File Format
  • MS Word
  • Apple Page
  • Google Docs

Size: A4 & US Letter

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Every employee’s removal from the company has a reason. It may be because he or she volunteered to resign or forcefully removed by the employer due to a policy break. Therefore, not all the removed employees are eligible to rejoin to your company. As the head of the recruitment, you are the one to choose who is qualified to rejoin the company and who is not since there are no legal regulations that discuss the rehire policy. With our Rehire Policy Template, you can create a detailed rehire policy for your recruitment selection.

8. Vehicle Policy Template

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File Format
  • MS Word
  • Apple Page
  • Google Docs

Size: A4 & US Letter

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If the operation of your business involves the use of company vehicles, it is essential to implement a policy that will cover the proper use of these vehicles. You may also include sections such as the teams that are allowed to operate these company properties. In this way, you can avoid unauthorized and improper use of these vehicles. Through our customizable Vehicle Policy Template, you can create a vehicle policy that your employees can follow.

9. Theft Policy Template

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File Format
  • MS Word
  • Apple Page
  • Google Docs

Size: A4 & US Letter

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Theft is a grave offense to a company. It may affect the operation of a business and even its reputation. Thus, as the owner of a company, it is crucial to have a policy that will cover this offense. This policy must also be strictly implemented and followed. Wih our Theft Policy Template, you can quickly generate a theft policy of your company since we have prewritten this template with a detailed scope of the rule. It also has the necessary components that you will need to create a firm theft policy.

10. Punctuality Policy Template

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File Format
  • MS Word
  • Apple Page
  • Google Docs

Size: A4 & US Letter

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In connection with the Attendance policy, you can also obtain a separate policy for Punctuality. Through this policy, you will set an expectation for the employees to arrive at the office on time and ensure that their productivity will not be affected. In addition, if you have a team who’s productivity is also dependent on another team’s productivity, this template will also be beneficial to the situation. Ensure the smooth productivity of your business by using our Punctuality Policy Template.

11. Sample Policy Documentation

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File Format
  • PDF

Size: 154 KB

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Lastly, you can use this Sample Policy Documentation as an additional guide if you want to create a formal organizational policy document for your school or institutions. This 6-page document includes the purpose, definition, procedures and other necessary components that a policy document should have. Get started on your policy document creation now!

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