Productivity
Improvement
Goals
Part
1 —
Skills
to
Build
Rate
yourself
1–5
on
each
area
before
reading
the
goals
.
Then
carry
only
your
three
weakest
areas
into
Part
2 —
the
goals
are
designed
to
fix
a
specific
skill
gap
,
not
to
be
collected
.
Time
&
Priority
Management
01
Time
-
blocking
Eisenhower
triage
Task
batching
Calendar
defence
Weekly
planning
In
practice
·
Monday
at
8:30
am
you
map
the
whole
week
into
named
blocks
before
anyone
else
can
claim
that
time
.
Focus
&
Attention
Control
02
Deep
work
blocks
Single
-
tasking
Notification
batching
Attention
-
residue
hygiene
In
practice
·
Two
90-
minute
blocks
a
day
with
chat
on
Do
Not
Disturb
and
the
phone
in
a
drawer
,
not
face
-
down
on
the
desk
.
Workflow
Design
&
Automation
03
SOP
writing
No
-
code
automation
Template
libraries
Trigger
-
based
routing
In
practice
·
The
Monday
report
takes
four
minutes
because
the
data
pull
runs
on
a
schedule
at
6:00
am
,
not
because
you
got
faster
at
copying
cells
.
Async
Communication
04
Written
briefs
Decision
memos
Structured
updates
Recorded
walkthroughs
In
practice
·
You
replace
a
30-
minute
status
meeting
with
a
six
-
line
Friday
update
that
nobody
has
to
attend
.
1 / 5
Delegation
&
Trust
05
Handoff
briefs
Outcome
-
based
delegation
Escalation
paths
Feedback
loops
In
practice
·
Every
handoff
names
the
deliverable
,
the
deadline
,
the
quality
bar
,
and
which
decisions
the
other
person
owns
outright
.
Decision
Making
Under
Uncertainty
06
Reversible
vs
.
irreversible
Decision
logs
Pre
-
mortems
70%
information
rule
In
practice
·
You
write
the
decision
and
the
reasoning
into
a
log
so
that
sixty
days
later
you
can
tell
whether
you
were
wrong
or
just
unlucky
.
Tooling
Fluency
07
Keyboard
-
first
navigation
Primary
tool
mastery
Scripting
basics
Dashboard
literacy
In
practice
·
You
can
create
,
assign
,
comment
on
,
and
close
a
ticket
without
once
reaching
for
the
mouse
.
Measurement
&
Review
08
Time
audits
Personal
OKRs
Weekly
reviews
Cycle
-
time
tracking
In
practice
·
Friday
4:00–4:45
pm
is
booked
and
immovable
.
If
something
needs
to
move
,
it
is
never
this
.
Energy
&
Sustainability
09
Sleep
consistency
Movement
breaks
Pomodoro
cadence
Hard
-
stop
boundaries
In
practice
·
A
hard
stop
at
6:30
pm
on
three
named
weekdays
,
written
into
the
calendar
as
an
actual
event
with
an
actual
decline
button
.
Part
2 —
Productivity
Improvement
Goals
Pick
three
to
five
per
quarter
.
More
than
that
and
none
of
them
survive
contact
with
a
busy
week
.
Each
goal
lists
a
target
,
a
timeframe
,
and
the
evidence
that
proves
it
actually
2 / 5
happened
.
01
Reduce
context
switches
to
three
per
morning
Batch
all
communication
into
two
windows
— 8:30
am
and
12:30
pm
—
and
keep
chat
closed
between
them
,
so
the
morning
'
s
cognitive
budget
goes
to
the
hardest
deliverable
first
and
the
easy
replies
last
.
TARGET
Fewer
than
3
switches
before
noon
,
measured
across
10
working
days
T IMEFRAME
30
days
to
establish
the
habit
,
then
hold
it
EVIDENCE
Daily
tally
in
the
review
log
,
plus
your
Do
Not
Disturb
schedule
02
Protect
six
hours
of
deep
work
every
week
Two
90-
minute
blocks
on
three
separate
days
,
treated
as
client
meetings
.
Anything
that
collides
with
a
focus
block
gets
moved
,
not
the
other
way
round
.
TARGET
6
hours
per
week
logged
,
in
blocks
of
at
least
90
uninterrupted
minutes
T IMEFRAME
One
full
quarter
— 13
consecutive
weeks
EVIDENCE
Calendar
report
of
focus
blocks
,
plus
the
artifacts
shipped
inside
them
03
Cut
recurring
meeting
load
by
30%
Audit
every
recurring
invite
over
25
minutes
.
Convert
anything
that
is
purely
a
status
update
into
written
form
,
delegate
the
ones
you
attend
only
as
an
observer
,
and
decline
the
rest
with
a
one
-
line
reason
.
TARGET
Recurring
meeting
time
from
11
hrs
/
week
to
7.5
hrs
/
week
T IMEFRAME
60
days
from
the
audit
date
EVIDENCE
Before
/
after
calendar
analytics
and
a
list
of
every
meeting
converted
or
declined
04
Reach
and
hold
inbox
zero
by
5:00
pm
daily
Two
scheduled
processing
windows
,
a
four
-
item
reply
rule
(
do
,
delegate
,
defer
,
delete
),
and
nothing
left
sitting
unread
overnight
.
The
inbox
is
a
queue
to
be
cleared
,
not
a
to
-
do
list
to
be
browsed
.
TARGET
Fewer
than
20
open
items
at
end
of
day
,
four
days
out
of
five
T IMEFRAME
45
days
to
reach
the
standard
,
then
sustained
EVIDENCE
End
-
of
-
day
inbox
count
recorded
each
weekday
3 / 5
05
Ship
a
45-
minute
weekly
review
,
fifty
weeks
a
year
Friday
4:00–4:45
pm
:
clear
open
loops
,
close
the
task
board
,
review
the
calendar
two
weeks
out
,
and
write
three
lines
on
what
actually
moved
.
The
written
record
is
the
point
—
memory
is
a
poor
auditor
.
TARGET
50
of
52
weeks
completed
,
no
review
skipped
without
a
rescheduled
date
T IMEFRAME
Full
calendar
year
EVIDENCE
Dated
review
notes
file
with
one
entry
per
week
06
Automate
the
three
highest
-
frequency
manual
tasks
Identify
the
three
tasks
repeated
more
than
five
times
a
week
,
then
build
a
script
,
template
,
or
trigger
for
each
one
.
Start
with
the
most
tedious
,
not
the
most
interesting
.
TARGET
3
automations
live
,
saving
at
least
4
hours
per
month
combined
T IMEFRAME
90
days
,
one
automation
per
month
EVIDENCE
Automation
inventory
listing
each
rule
and
its
measured
time
saved
07
Publish
a
personal
SOP
library
of
twenty
workflows
Each
SOP
stays
under
one
page
:
trigger
,
numbered
steps
,
owner
,
and
the
definition
of
done
.
If
a
teammate
cannot
run
the
workflow
from
the
document
alone
,
it
is
not
finished
.
TARGET
20
documented
workflows
,
each
under
one
page
T IMEFRAME
Two
quarters
,
ten
per
quarter
EVIDENCE
Shared
SOP
folder
,
plus
one
new
colleague
onboarded
using
only
the
docs
08
Reduce
average
task
cycle
time
by
25%
Track
the
time
from
"
in
progress
"
to
"
done
"
on
your
primary
board
,
then
shrink
it
by
cutting
handoffs
and
capping
work
in
progress
at
three
items
.
Small
tasks
that
sit
half
-
finished
cost
more
than
they
look
like
they
do
.
TARGET
Median
cycle
time
from
4.2
days
to
3.1
days
,
WIP
capped
at
3
T IMEFRAME
One
quarter
,
reviewed
monthly
EVIDENCE
Monthly
board
analytics
export
showing
the
trend
line
4 / 5
09
Delegate
two
recurring
ownership
areas
Hand
over
ownership
,
not
just
tasks
.
Each
transfer
gets
a
written
brief
,
a
30-
day
overlap
period
,
and
a
defined
escalation
path
.
After
day
45,
nothing
should
route
back
to
you
by
default
.
TARGET
2
areas
fully
transferred
with
zero
escalations
after
day
45
T IMEFRAME
One
quarter
EVIDENCE
Signed
handoff
briefs
and
a
60-
day
escalation
log
10
Complete
a
two
-
week
time
audit
Log
every
working
half
-
hour
into
six
buckets
:
deep
work
,
meetings
,
communication
,
admin
,
reactive
firefighting
,
and
learning
.
You
cannot
improve
a
number
you
have
never
measured
,
and
most
people
misjudge
their
own
split
by
a
wide
margin
.
TARGET
100%
of
working
hours
categorised
across
10
working
days
T IMEFRAME
Two
consecutive
weeks
EVIDENCE
Audit
spreadsheet
with
totals
and
percentages
per
bucket
11
Cut
low
-
value
admin
time
by
20%
Using
the
audit
from
goal
10,
attack
the
admin
bucket
directly
:
batch
expenses
and
filing
into
one
weekly
slot
,
template
the
recurring
documents
,
and
hand
off
anything
that
does
not
require
your
judgement
.
TARGET
Admin
time
from
6.5
hrs
/
week
to
5.2
hrs
/
week
T IMEFRAME
60
days
after
the
audit
closes
EVIDENCE
Before
/
after
comparison
from
the
same
audit
categories
12
Learn
keyboard
-
first
operation
of
your
primary
tools
Twenty
-
five
shortcuts
in
daily
use
across
three
tools
is
roughly
a
two
-
second
saving
per
action
and
several
minutes
per
hour
.
The
gain
is
small
per
keystroke
and
large
per
quarter
.
TARGET
25
shortcuts
in
daily
use
across
3
tools
T IMEFRAME
45
days
,
five
shortcuts
at
a
time
EVIDENCE
Personal
cheat
sheet
,
plus
one
full
task
completed
mouseless
5 / 5
