14+ Disciplinary Action Policy Examples – PDF

The workforce serves as the brand ambassadors of the company as they reflect the virtues, ideals, and core values of the business. The action and behavior of employees within the work environment can affect their relationship with their co-employees and the other stakeholders of the business.

More so, how employees act can also impact the brand and image of the business. These are the reasons why disciplinary actions must be implemented when misbehavior, lack of respect to the regulations of the business or any unacceptable and inexcusable actions take place. However, businesses should also keep in mind that corrective measures must still be guided by strong, objective and consistent policy examples. We have listed different kinds and examples of disciplinary action policies that you can refer to if you plan to develop the disciplinary action policy of your business.

Disciplinary Policy and Procedure Example

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Disciplinary Action Policy Example

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Benefits of Having a Well-Formulated Disciplinary Action Policy

One of the HR templates and examples that you must prepare when starting a business is a disciplinary action policy. Even if you have not hired any individual yet, you should ensure that the workforce that you will put together can execute mutual respect once they are already within the operations of the business. A company or any business establishment can benefit a lot if they will create and fully implement a disciplinary action policy. A few of the advantages that a well-formulated disciplinary action policy can provide to any businesses include the following:

1. With a disciplinary action policy, it will be easier for businesses to set and clarify guidelines that the employees should follow within the entirety of their employment. This will make the processes of reminding employees about the expectations pertaining to their behavior faster and more professional. Since employees are already aware of the potential grievances of their actions, they will be more careful with how they will act, react and interact in the vicinity of the business. You may also see examples of credit policies and procedures.

2. Through the execution of a disciplinary action policy, companies can have a set of direct to the point directives on how employees should perform and behave in the working environment. Since the document contain straight forward information, disciplinary actions that resulted due to any improper conduct can be more understandable. You may also like examples of it policies and procedures.

3. Having a disciplinary action policy can reflect your company’s seriousness when it comes to promoting a healthy work environment. Moreover, this policy can help your business showcase your commitment towards enforcing rules to promote tolerable behavior.

4. The disciplinary action policy that you will come up with can justify the corrective actions that you will execute. This will allow other employees that are not involved in the disciplinary action to know what they might be immersed in if they will not be disciplined individuals within the workplace. You may also check out policy agenda examples & samples.

Example of Employee Discipline Policy

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Comprehensive Disciplinary Action Policy Example

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Progressive Discipline Policy Example

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Is a Disciplinary Action Policy Truly Essential?

Aside from useful performance evaluation forms, you should also focus on making a disciplinary action form. For your business to be successful, you have to ensure that you will not just look on the positive areas of your operations. You also have to be aware on the weaknesses of your business especially those that concern your workforce. If you will be knowledgeable of these weak areas like employee behavior problems, you can easily find ways on how you can deal with them at the fastest possible time so you can eliminate negative impacts to your operations. Listed below are some of the reasons why it is necessary and important for your business to have a disciplinary action policy.

1. A disciplinary action policy can present objectivity with how you take certain issues, concerns and instances. Knowing that there is a disciplinary action policy at hand can secure employees that they will be treated fairly even if they will be subjected to any disciplinary action. Subjective and weak disciplinary action policies can only lose the trust of the employees with the business which can result to further and bigger damages. Hence, a disciplinary action policy can make it clear that there are regulations considered when implementing consequences for any misconduct. You may also see how to create a company policy.

2. A disciplinary action policy can help your business get protected from legal and court cases. There are some instances where employees tend to bring issues to legal battles. Especially if they think that they are treated unfairly during a disciplinary action, the company may be requested to attend a court trial. If this will happen in the future, a disciplinary action policy can be used as an evidence or a proof that you are following legal and appropriate regulations when conducting disciplinary activities. You may also like financial policy examples.

3. A disciplinary action policy can help the entire workforce know how their character and behavior will be evaluated and assessed. Again, it is very important for the employees to be aware on how the disciplinary action policy of the company works. If you can provide them with a concrete and thorough list of your regulations, then they will already know what to follow and what not to do. You may also check out policy proposal examples & samples.

Staff Disciplinary Action Policy Example

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Basic Disciplinary Action Policy Example

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Simple Disciplinary Policy and Procedure Example

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Elements of a Disciplinary Action Policy That Works

A disciplinary action policy is a supervision tool that helps department heads to properly incorporate corrective actions whenever problems with how employees act or behave occurs. However, not all disciplinary action policies are effective. The way that you develop the document and how you implement its content are two major factors that can negate the maximum potential of having a disciplinary action policy at hand. Some of the elements that you need to consider when creating a disciplinary action policy to ensure that it will surely work and take effect when implemented are as follows:

1. Announcements about new disciplinary action policies must be made. Developing advanced notices and warnings can help your employees know the new things that they need to follow. Even if memorandums are already posted, you still need to ask managers and supervisors to relay the information about the new policies. Doing this can lessen the number of offenders as people can already know new behaviors that are considered as unaccepted or unsatisfactory. You may also see best human resource policies and practices.

2. The consistency of the entire disciplinary action policy is essential. All the clauses and simple statements must be aligned with one another and must not contradict each other’s purposes and ways of execution. With this, there will be a transparent process on how disciplinary actions will be implemented.

3. It is essential for your disciplinary action policy to be impersonal. As a business tool, you have to keep things in a professional level. Do not be subjective when creating and executing disciplinary action policies as this can only bounce negative impacts back to the business. You might be interested in customer service policy examples.

4. Promote open communication. Allow your employees to explain their side and why they acted the way they did. May it be related to their relationship with their co-employees, how they treated a customer or a client, or the lack of will to execute their daily tasks; it is important for you to hear the point of view of your employees. This way, your workforce can feel that they are given the chance to further protect their rights even if they will already be subjected into a disciplinary action. You may also like examples of insurance policy.

We suggest you to gather a number of policy proposals first. This way, you can generate a thorough list of possible disciplinary action proposals that best fit the needs of your business. These proposals should then be evaluated and assessed by the decision makers of the business.

Staff Disciplinary Action Procedure Example

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Employee Disciplinary Action Guidelines Example

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Sample Grievance Policy Example

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Important Details in a Disciplinary Action Policy

Like an email policy, a disciplinary action policy must be comprehensive and fully understandable for it to be an effective material that the business and its operations can benefit from. You should be responsible in ensuring that all the information that you will put in the disciplinary action policy can contribute to its completeness and relevance. Listed below are some of the most important details that you should not forget to put or include in a disciplinary action policy:

  • An introduction of the policy that you will execute
  • The disciplinary procedures and guidelines that will be applicable for employees to follow
  • The principles encapsulated in the disciplinary action policy
  • The list of gross misconduct that will not be tolerated by the business
  • The levels of the disciplinary actions and the consequences of any misconduct and misbehavior within the work environment
  • The step-by-step process of the implementation of the disciplinary action which includes informal action, investigation, and final verdict
  • The specifications on how hearings and appeals about the disciplinary action can be arranged
  • Discussion about suspension, dismissal and termination
  • The references, guides and other materials that you have used to create the disciplinary action policy
  • The scope or range of the policy execution

Since there are different ways and manners on how disciplinary action policies can be developed by companies and business establishments, tweak some of the information in this list depending on how you would like the outcome of your own disciplinary action policy to look like. As long as all the necessary and relevant information are presented, then you are on the right track in making a useful and effective policy. You may also see important it policies and procedures.

Disciplinary and Dismissal Policy Example

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Discipline and Termination Policy Example

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Managing Poor Performance Policy Example

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Disciplinary Procedure Example

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Guidelines in Making an Impressive Disciplinary Action Policy

If your employees are disciplined, your operations can smoothly flow. This can affect the efficiency and productivity within your work environment which can generate great results may it be in the image of your business, the perception of your employees towards your credibility and the actual sales and other benefits that you can get with the help of well-behaved and professional employees. A few guidelines, tips and suggestions that can help you develop an impressive disciplinary action policy include the following:

1. Since rules, regulations and disciplinary actions vary from business to business, you have to develop a disciplinary action policy that is fit with the nature of operations of your company. It is necessary for you to look into the actual processes of your business so you can identify instances that can result to the conduct of disciplinary actions. You may also see security policy examples.

2. Create a to do checklist or a draft first before making the actual or official disciplinary action policy. You have to make a backbone that will serve as the foundation of the policy that you will come up with. Doing this can make it easier for you to format the entire document, present the complete disciplinary actions and other regulations of the business, and ensure the accuracy of all the details that you have included in the disciplinary action policy.

3. Let your employees be involved in the development and discussion pertaining to disciplinary action policies. You can set meetings together with your employees so they can be more aware on why disciplinary actions are need and why they should behave the way you expect them to. You may also like how to create a theft policy.

Planning to create a disciplinary action policy now? We suggest you to refer to our downloadable examples. Having references when making a disciplinary action policy can help you be more thorough with your discussion. These examples can also allow you to be more effective when it comes to disseminating information about the disciplinary action policy in a formal and professional tone. Using templates can make it easier for you to create the layout of the final disciplinary action policy. We believe that the tips, examples, guidelines and other items that we have presented in this post can already help you come up with a great and outstanding disciplinary action policy. You may also check out leave policy examples.

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