Some states require that both parties abide by certain housing or tenancy laws and policies, while others simply do not. In this case, tenants and landlords have different obligations and responsibilities as stated in their agreement and/or contract. One responsibility that both parties have to comply is the submission of a formal notice to vacate letter in order to formally document and make the decision known. The notice will outline the details pertaining to the decision like the date when the tenants will move out, the reason, and so on.

How to Write a Notice to Vacate Letter

You can follow this short and easy guide in writing a notice to vacate letter:

1. Indicate the addresses

Since this is notice is in a letter format, addresses for both the sender and receiver should be indicated. The return address is written on the right or left uppermost part of the page. It should contain the name of the sender, complete address, and contact information. Next, the inside address contains the name, address, and contact information of the recipient. After the address, the date when the letter was written should be indicated.

2. Write subject line

The subject line presents a clear overview of the subject or topic discussed in the letter. In most cases, the subject line for a notice to vacate states just that—Notice to Vacate. The subject line should be short, direct, and easily understandable. It should only include a few words, like how one would normally write in a topic outline or short sentence.

3. Write salutation

The salutation of the letter should include the preferred title of the recipient along with his or her last or first name. Since you already have the details of the recipient, it is important to spell out his or her name.

4. Provide the purpose and supporting details

The first paragraph is for the introduction; it should explain the purpose as to why the notice letter is written in the first place. The body should include the important dates, e.g. when the parties signed the agreement, last day of tenancy, etc., the clause in the agreement or contract that has been violated, and so on. It is important to write the body of the letter as clearly as possible by providing all the relevant and necessary information.

5. Conclude the letter

Once you have stated all the important details pertaining to the subject of the letter, close the letter stating your contact information should there be any issues or questions. Moreover, formally conclude the letter by indicating a complimentary close, e.g. Sincerely, Respectfully, Cordially, etc. Below the complimentary close should be the signature line that reflects your printed name and signature.

Notice to Vacate Templates and Examples

1. Notice to Vacate

It is required that a landlord give the tenant ample time to comply to the provisions of previous notices; however, should he or she still fail to do so, you can issue a formal notice to vacate letter. The notice should immediately state the date when the tenant needs to move out. In addition, the name of the tenant and landlord, complete address, remaining rent fees, etc. should be included. You can download and use this template to help you easily create a notice to vacate.

2. Tenant’s 30-Day Notice to Vacate to Landlord

As a tenant it is your responsibility to inform your landlord of your decision to end your tenancy and move out from the property. Giving a notice to vacate at least 30 days before the termination of tenancy is the standard period of time. This 30-day notice template can be used to notify your landlord; it has already outlined all the important details and all you need to to is provide the required information.

3. Editable Notice to Vacate

Formally request your tenants to vacate from the property with the use of this notice to vacate template. You can easily edit this one to incorporate the actual information about your agreement or contract. Download this template and have the advantage of efficiently creating and issuing a comprehensive notice to vacate letter.

4. Printable Notice to Vacate

Are you looking for a printable notice to vacate letter or document? Well, you’re in the right place. This template has a clear and flexible layout that you can easily edit along with well-written contents that you can tweak and customize to your liking. Download this template and edit in Google Docs, PDF Acrobat, MS Word, and Apple Pages.

5. Notice to Vacate from Landlord to Tenant

Professionally issue a notice to your tenant with the use of this notice to vacate template that you can download and edit. This will help you ensure that you abide with state laws and policies as well as present the reason why it has come to this decision. With this, you can clearly give your tenant enough of time to prepare for the move.

6. Move-Out Notice from Tenant

It is important and proper to inform your landlord of your decision to move out from the property ahead of time. You need to make sure that your landlord knows so that proper measures and documents can be handled and processed. You can use this editable move-out notice template to notify your landlord.

7. 30-Day Notice to Vacate

If a tenant continues to violate certain policies that you have agreed upon as stated in the rental agreement or contract, then, it is legal for you to evict the tenant. Giving the tenant enough time to prepare for the move with this 30-day notice to vacate template. This template has a clear format that will surely help express the subject in a comprehensive manner.

8. Fillable 30-day Notice to Vacate

Using a similar document for notices are great especially when there are quite a few number of tenants in an apartment or housing complex. In this example, a fillable notice to vacate form is used to help make the process of notifying the landlord or tenant more efficient.

9. Five-Day Notice to Vacate

Just like the previous example, this is a fillable notice to vacate form that can easily present all the necessary information about the subject. However, the difference is the time frame for both examples. This one should be given when a notice has already been issued, this will serve as a reminder for the previous notice.

10. Tenant’s Notice to Vacate

Let your landlord know of your intent to terminate your tenancy and vacate the property with a notice as clearly formatted as this example. The format and contents of the letter is direct and straightforward. Although it is quite lengthy, it has managed to stick to the subject at hand. You can take inspiration with how this example is written.

11. Detailed Notice to Vacate

This notice to vacate example is pretty much straightforward. It provides the date when the tenant is expected to move that is backed with complete and insightful details. This is a good approach to use when the decision to vacate the premise is urgent and final.