How to Write a Notice to Vacate to Your Landlord [10+ Best Examples]


Although it varies from state to state, giving notice to the landlord of your intention to vacate the rented premises is required by law. But aside from being a requirement, it is just proper etiquette to inform the landlord of your decision to move out so that proper documents and actions can be done. To help you write the notice to vacate to give to your landlord, an easy guide along with informative examples is provided in this article.

How to Write Notice to Vacate to Your Landlord

A notice to vacate can be written either in a letter format or a basic notice format. Regardless of the format, it is necessary to maintain clarity in the notice; hence, here is an easy guide to help you write a standard or generic notice to vacate:

1. Determine the format

As mentioned, you can write your notice either in letter format or standard notice format. It is important to determine which to use so that all aspects or contents in relating to the chosen format is accounted for before you start writing.

2. Provide the date, addresses and contact information

Regardless of which format you choose, you still need to provide the date when the letter was written, the addresses of both you and the landlord, and both of your contact information such as email address and phone number.

3. State your purpose

Next, you need to write the purpose of the notice. Since this is a notice to vacate, you need to provide a statement that says you intend to vacate your rented premises. If possible, you should also include the reason for the decision to provide a clear context to the landlord.

4. Provide all the necessary details

Aside from the purpose, you also need to provide all the necessary supporting details to make the notice more informative. You need to include the exact date of your move, the amount for the unpaid rent (if applicable), the date you plan to settle balances, statement that you have no balances, and so on.

Notice to Vacate Templates and Examples

1. 30-Day Notice to Landlord

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File Format
  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US Letter Sizes

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If you are in the search for the perfect 30-day notice to vacate template to send to your landlord, this is the perfect one for you; this has a great notice format and has accounted for all the necessary details. All that you need to do is provide the actual details in place of the highlighted ones. Download this template and edit as necessary.

2. 30-Day Notice to Move Out

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File Format
  • Google Docs
  • MS Word
  • Apple Pages

Size: A4 & US Letter Sizes

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It is standard to give your landlord a 30-day notice to your landlord if you decide to move out. If you need some help writing that notice, you can download this template to achieve good-quality layout and excellently written contents. This template is easy to edit; edit this in Google Docs, MS Word, or Apple Pages.

3. Notice to Vacate from Tenant

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File Format
  • Google Docs
  • PDF
  • MS Word
  • Apple Pages

Size: A4 & US Size

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Contrary to the first two templates, this notice template does not follow a letter format, instead it uses a basic notice format. However, it still provides all the essential information as seen in a letter format. If you prefer this, you can download this template for free, then simply edit to reflect your actual information.

4. Tenant Move-Out Notice

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File Format
  • MS Word
  • Apple Pages
  • PDF

Size: A4 & US Sizes

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A notice letter follows the standard letter format that will allow you to explain or convey your intention to vacate the rented premises on a specific date. It is an effective and formal way of informing your landlord of your decision to move out. If you are in need of a simple template, you can download this template for free and edit its contents as necessary.

5. 30-Day Notice to Vacate from Tenant

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File Format
  • PDF

Size: 295 KB

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Using a notice to vacate form to give for the tenants to fill out when they want to move out from the rental property will make the process more efficient. When creating the form similar to this example, it is important to include all the essential elements or contents so that the tenant can provide you with all the information.

6. Notice Letter of Tenant’s Intent to Vacate

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File Format
  • PDF

Size: 30 KB

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If you have already decided to move out from your current rented premises, it is important to tell the landlord of your intentions ahead of time. Providing him or her with a notice letter just like this example will help him or her prepare all the necessary documents and actions needed for your move.

7. 30-Day Notice to Vacate to Landlord

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File Format
  • PDF

Size: 145 KB

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When writing or creating a notice to vacate, it is important to keep in mind that it should be brief and direct. It should immediately tell the landlord that you have decided to terminate your rent or lease on a specific date. If you still have a remaining balance that you need to settle, you can also tell the landlord when to send the invoice as seen in this example.

8. Tenant’s Notice to Vacate

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File Format
  • PDF

Size: 11 KB

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If you are looking for a reference to use as your guide when creating the notice to vacate to give to your landlord, this example is the perfect choice. This example has a clear format and well-written content that you can easily rephrase to suit your style and preference in writing. This will surely help you convey all the essential information  to your landlord.

9. Tenant’s Notice to Landlord of Intent to Vacate Apartment

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File Format
  • PDF

Size: 6 KB

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This example of a notice to vacate is very precise and detailed; it has included the date for the move, reason for the decision as well as the mailing address for the deposit refund. It is a high-quality notice example that is perfect to use as your guide when you start creating one for your standard notice form.

10. Tenant Notice to Vacate Premises

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File Format
  • PDF

Size: 548 KB

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If you need to use a guide when creating a tenant notice to vacate, you can download this one for free. It has a complete details that are necessary to be included in a notice. Although it might appear lengthy, it is just a statement or a reiteration of his or her right to vacate the premises on a certain period of time as stated in the rental agreement.

11. 30-Day Notice of Resident’s Intent to Vacate

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File Format
  • PDF

Size: 44 KB

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Letting your landlord know of your intentions to vacate the property is more than just a lawful responsibility; it is also your moral obligation to give him or her enough time to prepare for the changes brought about your move. In that case, a 30-day notice to vacate should be given to your landlord since that is the standard number of days that a rental notice should be given.

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