Congratulations on receiving that donation! You deserve it. As of now, you might be looking for the best way to say “thank you” while you’re still feeling intense gratitude. Well, you’re having a streak of luck, because you’ve come to the right place. Sometimes it’s more appropriate to say something through a note than to say it verbally. When you say something while you’re still overwhelmed with emotions, there’s a possibility that you’d ramble or even stutter, and sometimes that would affect the message you’re trying to get across. To avoid that, write heartfelt thank you notes for donations instead.
The purpose of writing a thank you note is to express your appreciation for a present, donation, opportunity, or service. An article by Jennifer Dermody entitled “The History of Thank You Notes,” presented the fact that thank you notes already existed way before the 1400s. In those ancient times, the Egyptians and Chinese wrote their messages of goodwill on a papyrus. This discovery proves that sending notes has become a part of our culture for hundreds of years. Thank you notes, for some, are the best way to show how sincere and genuine your feelings are. Nowadays, that’s what most people strive to find—sincerity. Thank you notes for donations are what people write and send-out to the donors to show how thankful they are for the contribution that they received.
Some researchers studied the physical and mental benefits of gratitude. According to Thompson, one of the benefits of gratitude is it can help ease depression. In his research, he stated that performing the “three good things” exercise would reduce your depression. To do this exercise, you just need to think and say three good things that happened on that day. The positive effects of this exercise have been proven effective. Another study published in “Applied Psychology: Health and Well-Being” mentioned another benefit of gratitude. According to it, gratitude can help you sleep better. To experience this, try writing down things you are grateful for each night before you go to bed, for 15 minutes. This activity will help you sleep sounder and longer. Start expressing your gratitude through these exercises and notes and live a healthier life.
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A thank you note, although not as formal as a business letter, should still be well-written. You don’t just write the words “thank you” on a slip of paper and call it a thank you note. You should at least put a great effort into making it. There are things that you should take into account in composing it. The note should be able to let the donor understand what you felt when you received the donation. To write a heartfelt thank you note, follow these steps.
The first step in writing most notes or letters is to start with a greeting. In deciding what greeting is appropriate to use, consider how well you know the recipient of the letter. If you’re writing to a donor, use formal greetings. Write the proper salutation before writing their name. Is it Ms., Mrs., Mr., or Dr.? It’s better to research about the donor first to avoid mistakes. After the salutation, write the donor’s last name or his or her full name. Also, make sure the spelling is correct.
After your greeting, it is now time to express your acknowledgment and appreciation of their generosity. Make sure to write it properly. It’s the core of your thank you note card. It’s the reason why you’re writing it in the first place. It’s not necessary to mention the amount in your note, but you can if you want to. After that, write how you’re planning to use their donation. Try not to make it too long.
You can include a simple personal message in your notes. What it will be about depends on you. It can be how much you look forward to seeing him or her. It could be how life-changing the donation is for you and how it impacted your life. It could be anything as long as it’s relevant to everything else in your note. However, make sure that it’s not too personal.
At the end of your note, use the right regards and sign it. There are a lot of regards you can choose from to end your note, which can be personal or formal. Personal regards include best wishes, best regards, and with appreciation. On the other hand, if you want to end your note with formal regard, you can use, sincerely, yours truly, yours sincerely, or regards. In writing an acknowledgment letter or note to a donor, it is advisable to close using formal regard. But since what you’re writing is a thank you note, it is much better to use the personal ones.
Is it possible to say thank you without mentioning these two words? Of course, yes. There are multiple different ways to express appreciation. You can say you have my gratitude, I’m very grateful for your help, it means a lot to me, I truly appreciate it, or how thoughtful of you. These phrases may not include the same words as “thank you,” but they deliver the same message.
If your penmanship is not easy to read, then it’s better to send a typewritten note. If you prefer it typewritten, you can download a printable note online. A printed note would appear more formal and neater. However, a handwritten note would also appear more sincere. In this context, since it’s a thank you note, you can compose it any way you want as long as it stays legible.
It depends on the donor’s preferences. If you think the donor would appreciate receiving a note through the mail more, then send him or her a thank you card through the mail. If you think he or she will prefer to read your note online, then send the donor one through email. Either way, the means of how you send your letter doesn’t matter. What matters is the content of your note.
When you receive a donation, make sure to respond with a note within 48 hours. The donor may not ask you for it, but its common sense to send them one. A donation thank you note is a small price to pay in return for the donation that you received, so compose it meticulously. Your thank-you note would not only serve as a token of gratitude, but it could also be a strategic way to convince the donor to support your cause and maybe donate again.