Our environment needs to provide us with complete safety and security to protect us and the facilities. This will ensure the employees’ peace of mind and also to the public as well. We have what we call incident reports. Let us try to assess some examples of formats found in workplace incident report, student incident report and employee incident report. They are all designed to strategically identify hazards that causes the problem. Incidents do take place even without us knowing when and where. It is better to be prepared for situations like this so that we will be able to know how to take response immediately. This article will guide you to know more about how to write an effective incident report.
An incident report is a type of form that requires details about a workplace illness, injuries and accidents. Any type of injury or accident that affects the employee’s work must be recorded regardless if it will be a major or minor injury or accident. Try to look at incident report samples.
The main purpose of your incident report allows you to document what had occurred that causes the injury or damage. It should be able to state the cause together with the type of action to minimize repeated occurrence of the incident. This report can be used for identifying the potential hazards inside the workplace. It should be completed at the time of the incident by an authority or any member of the organization.
As an employer or a human resource manager or safety official, you should be knowledgeable of the types of incidents that might take place in your work environment.
This type of report gives every company an organized way of taking note of the incidents that took place. In order to make sure that the details are accurate, it should include the following components:
Provide specific details – make sure that you are stating what you are actually referring to. Proofread your report in case that you have to delete some inaccurate information.
Only state facts – do not include your personal opinion over any report. You have to take note that being objective is the most important thing to do when writing an incident report. Do not be biased with what information you want to put. Try considering both sides of the story.
Write all the necessary information – this proves your accuracy. The data you have placed may be used for future reference and investigation.
Provide evidences – these refers to supporting documents and other type of evidence that will support your report such as photos, CCTV footage, etc.
Secure a confirmation – this refers to signature or any proof that the report has been confirmed and truthful.
Your incident report should contain the following: type of incident, address, time and date of the incident, name of the affected individual, narration of the incident, injuries and treatment required, name of witnesses, statement of the witness, other workers who are involved and an evidence as a proof of the incident.
It should be completed as soon as your employees are safe from the hazard.
Yes. It is a good practice to incorporate your company logo into your incident reports. You may put them in the header, footer, or in any visuals.
Incident reports are not created for the purpose of finding someone to blame. All the staffs are held liable in case of any incidents that will take place because it is their utmost duty to place the workplace in a secure or safe environment.
