Picture this, an incident happened in your department. What would be the first thing that you would do about it? Others may choose to ignore it especially if it seems to be a minor issue. While others may want to file a report for it. If this was you, which would you choose? Would you investigate this incident and then file for a report or will you choose to ignore it and forget it ever happened? Of course, the most common thing would be to file a report for this especially if it can be something very serious.
Before any investigation report can be given out to the head of the investigation, it is always expected to do a preliminary investigation to make sure that everything is where it should be. This is merely to avoid any issues or misunderstandings when giving out the final report. It is also expected to know more about the investigation report you are doing before giving out the final output. But what is a preliminary investigation report? Why is it so important and how do you write or expect in a preliminary investigation report? If you are asking the same questions or curious to know about what it is about, check out the article below.
A preliminary investigation report is a document that those who respond to the report would record. A preliminary investigation report is a document that collects evidence, identification and information about what the incident is about and the people or person involved during this problem. In addition to that, it is a type of report that is simply a record without a full idea of what was going on. To simply put, a preliminary investigation report is the first step to recording all the information that the person or the people in charge can get. To know more about the problems but without gathering the full data or the information. It is merely a draft to the final output of the report. The evidence can still be changed, the information can still be altered. This is not considered the final investigation report.
Have you ever tried writing a preliminary investigation report? Either to simply know how or to report an incident that may have happened during work? It could also be simply because the investigation report was clearly needed. If you have, you may be familiar with how to write one. For those who have not, no worries at all. The ones listed below are going to be some ways on how to write or merely a guideline on how to get started on writing your preliminary investigation report. Of course these guidelines are merely a suggestion and how you write your report would depend on you and the situation that is needed for it.
As you plan on writing a preliminary investigation report, start at the beginning. Why are you writing a preliminary investigation report? What are your objectives on having to write one? These questions are mostly the ones that can help you get started with writing.
Give a brief description of your preliminary investigation report. You need not have to write a whole paragraph about the report, but you must write at least a few sentences as to what you are reporting about and what you plan on doing to the report.
To make it easier and less of a problem, make an outline of what you are expecting to get out of this report. To some who may be reading your report, they may find it easier and less stressful to find the reason for the report if you did it in an outline. In addition to that, it is also easier and useful. Of course, you may do as you please. Writing it in an outline is merely a simpler and easier than just a full paragraph.
When writing your preliminary report, always remember to keep the tone in a professional level. Avoid using jargons that may be too difficult to understand or may lead to misunderstandings. The purpose of writing your report is to let others understand that this is what you are planning on stating. Avoid using jargon that may not be suitable and avoid using harsh language as well.
Always keep a copy of your report. In case you may need it or in case they may need another. In any type of report, it is always best to just keep a copy.
A document that is written about understanding and knowing something before giving the final output of the report.
This is to simply have your own copy in case something may come up. It is always best to have a copy of your own as well as giving someone a copy of their own as well.
The person responsible is the one who is being told to do the report.
Reports like these often help understand the situation or the company. These types of reports are not only made to understand the basics but to also understand the reason to go with the idea of doing business with the company. The reason for having this report is to know if it is something good or something bad.