5+ HR Investigation Report Examples in MS Word | Google Docs | PDF


In any company, investigation reports done by HR’s are not always as common as most may think. The reason this may happen is because someone in the company would have to make a report against something very serious. It could range from mild to severe. As well as depending on how long the investigation would last. Now you may wonder, what on earth is the use for an HR investigation report then? For you to know more, you can check out the examples and the importance and tips below.

5+ HR Investigation Report Examples

1. HR Investigation Report Template

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  • MS Word
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2. HR Investigation Report Form Template

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3. HR Internal Investigation Report Template

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4. Confidential HR Investigation Report

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5. Standard HR Investigation Report

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Size: 192 KB

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Definition of Investigation

An investigation is the act of searching for something. May it be a crime, a problem or a statement. The act of examining the particulars in an attempt to learn and understand the facts. A careful search to discover the truth. To discover something hidden, unique or complex. To want to understand the meaning behind something especially to find a cause, a motive or culprit.

Definition of Report

A report is a spoken or written account. A report is something that is investigated, observed and told in the form of a narrative. An official account that presents itself as something serious and should be dealt with. A report is an official account that is presented through observation, word of mouth or written. It is considered an official report if the evidence is seen and proven. Reports can be given by anyone and could range from mild to severe and if there is any hard evidence to back the case.

Definition of Investigation Report

To define an investigation report, we can state that this is a document that gives out the summary or the whole point of the incident. A document with the findings of the investigation. A formal complaint filed by an individual due to the incident that occurred. A report that is made by investigators to analyze and formulate a conclusion on the event.

Purpose of an Investigation Report

The sole purpose of writing an investigation report is to give out relevant and firm facts. This is to prove or to disprove any declaration of fraud. It is also to establish fact finding procedures conducted. The aim is to establish any relevant facts to make sure that what is being investigated is true. As well as avoiding any allegations of deceit.

Tips for Writing an Investigation Report

Now you may be wondering how to begin with an investigation report. What are the steps? Where do you begin? If you ask yourself a few of these questions or have tried writing one but you think there may be something lacking, try checking these ones. Some tips to help you write out an investigation report.

  • Keep it as simple as possible – Avoid writing information that is not applicable to the report. As well as avoid having to write information that may make the report too long. However, you may add as to what happened during the incident. Make it as clear and simple as you go.
  • Avoid using passive voice – This is a common problem when it comes to writing investigation reports. When you use passive voice, it is as if you are simply not sure as to what you are trying to say. As much as possible, write in an active voice. This is to make sure you are sure and clear with how you write your report.
  • Use simple and easy to understand words-  Your report has to cater to your audience. If you are using words that may be too difficult to explain or understand, chances are you may not get to explain the incident properly. In addition to that, using easy to understand words is better than using complex words. You do need to use words that are only known in your field to make a point.
  • Break the report down into paragraphs – Breaking your report down into paragraphs is not only easy to read, it is also easy for people to understand. You do not need to write the whole report in one paragraph, as this may take a while and it would be too wordy. Break it down into paragraphs.
  • Revise your work- As soon as you are done writing your report, check for grammatical errors, misspelled words and wordy sentences. As well as if you are sure about what you are writing. Also check if you have written it in an active voice rather than a passive voice. When you are clearly sure about your report, send your report.

FAQs

What is an investigation report?

An investigation report is a type of report done by the person who reported an incident or occurrence that happened during the work place.

Who is responsible for the investigation report?

If you are working in a company, your HR is usually the first person you would report an incident to. Your HR would be giving you a series of questions to ask about the incident. As well as you are given a form to fill out for future references.

How long is an investigation report?

This may depend on how long or short the severity of the report. But when you write your report, you must remember to keep it simple even if the report may be a page or two long. Keep in mind that your report is an official document. Keep it as simple as possible.

Do I need to report to HR even if the severity of the incident is mild?

Yes. Any type of incident that your HR would need to know, must be reported. This is to let your HR and the company know of the incident that happened within the workplace.

Writing an investigation report to your HR is a good thing. Regardless of how mild the issue may be. It is still better to have to give the report. Writing it or filling it out, all you have to do is to familiarize yourself with the tips and you are good to go.

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