- FREE 15+ Travel Expense Report Examples & Templates | Examples

15+ Travel Expense Report Examples & Templates


Traveling is an activity that includes multiple expenses. Fuel, rent, tax, and parking are some of them. Organizations provide traveling expenses to many employees for different roles of the company. Hence it becomes important for them to track down the different expenses to make sure that the allowances are not misused.

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A travel expense report helps in maintaining a record and tracking the expenses of the employees during their course of travel which is related to their job functions. In all most all companies it is mandatory for employees to prepare a travel expense record for business-related trips as it is helpful for accounting and tax purposes. It helps companies list out the unnecessary expenses and revise the reimbursement policy accordingly.

Travel Expense Report Examples & Templates

1. Employee Travel Expense Report

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File Format
  • Pages
  • Google Docs
  • Word

Size: A4 & US

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An employee travel and expenses sheet varies from company to company. It must have the provision to include all the traveling expenses and details about the employee. This file is a four-page editable template of an employee travel expense report. It is designed in a white & blue theme and has a standard format. It has a simple and basic design that makes the template look professional.

2. Simple Travel Expense Report Template

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  • Pages
  • Google Docs
  • Word

Size: A4 & US

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This file is a comprehensive editable template of a travel expense report. It is a fully editable file allowing an organization to customize it according to their requirements. It has provisions to include travel expenses for multiple days in detail and also includes sufficient space to summarize the total expenses. The template includes a covering letter on the first page with relevant content to the subject.

3. Auto Expense Travel Report

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File Format
  • Pages
  • Google Docs
  • Word

Size: A4 & US

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In multinational companies employees are provided with vehicles by the company and are paid for fuel and other expenses occurred during the travel period. In such cases, the template such as the above file is used to track and pay the employees for their travel. This template is a simple one-page editable document. It captures the basic information about the employee in the beginning and then demands the travel data be filled in the provided table.

4. Travel Expense Report Template

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File Format
  • Pages
  • Google Docs
  • Word

Size: A4 & US

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The above file is an editable three-page template of a travel expense report. The title page has convenient edition options to add the company logo and department details. The report is divided into five sections viz. overview, travel details, cost & expenses, additional notes, and acceptance & approval. It has a simple formatting style and a grey color thick border in the footer part.

5. Free Travel Expense Report

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File Format
  • Illustrator
  • Excel
  • Pages
  • Word
  • Numbers
  • Editable PDF
  • Publisher

Size: A4 & US

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Do you intend to make a travel expense report for your employees? Download the above file that has a basic editable travel expense report template. The template has a standard format and is divided into two sections viz. basic details and travel cost. The travel cost is further divided into four sections for better clarifications i.e. date, travel, duration, and cost. It is fully editable and available for download in seven file formats.

6. Travel Expense Report Template

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File Format
  • MS Word
  • Pages

Size: A4, US

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Is your travel report template outdated and messed up? Download this above travel expense report template for your company and make sure you never miss out on any spending of your employees. This file is a fifteen-page travel expense report template with flexible editing options. It has a unique design and can capture summarized and day-to-day travel expense. It is available for download in three file formats and two sizes.

7. Auto Expense Travel Report

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File Format
  • MS Word
  • Pages

Size: A4, US

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A travel expense report should be professional and easily distinguishable for different employees. This file is a one-page simple auto expense travel report template available for download in two sizes. It has a highlighted yellow section on the page to modify information according to the present content. Business standard fonts have been used in the template and it can be fully modified in three file formats.

8. University Travel Expense Report

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File Format
  • PDF

Size: 68 KB

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Universities across the globe have varying reimbursement policies paying students, employees, and visiting professionals for their travel expenses. This file is an example of a travel expense report published by the Auburn University for interviewees and non-active employees for reimbursement of travel expenses. It is a one-page form in PDF format and successfully includes all the details about the traveler and the expenses.

9. Individual Travel Exapense Report

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File Format
  • PDF

Size: 121 KB

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The above file is a three-page Individual Travel Expense Report in PDF format by SAO. It is a well-designed form according to the requirements of the company. It can include data filling in six different sections which makes sure that details about every expense of the business trip are covered. It is a digital form and can be filled in a computer and sent via an email.

10. Creating a Report With Travel & Expenses

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File Format
  • PDF

Size: 1 MB

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Creating a travel report and adding expenses in a sheet of paper is a conventional method of submitting an expense sheet. Companies today have inbuilt system software that allows a traveling employee to select necessary details in the software and easily generate a travel expense sheet. It can be printed and sent via an email to the respective authorities. The above file is an example of a guide to creating a travel report with one such software.

11. Domestic Travel Expense Report

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File Format
  • PDF

Size: 293 KB

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This file is an example of a domestic travel expenses report sheet issued by Hobart and William Smith Colleges. It is a three-page comprehensive document report covering sections of expenses reporting and reimbursement details.

12. Preparing a Travel Expense Report

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  • PDF

Size: 29 KB

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Preparing a travel expense report without a format is a tough task. One must include basic parameters of expense reporting along with all the cost of business trips to avoid missing reimbursement for expenses one could not include. This file is a one-page step-by-step guide on preparing a travel expense report for an individual’s understanding and application.

13. Travel & Expense Center Report

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File Format
  • PDF

Size: 2 MB

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The above file is an eighty-five-page all-inclusive travel & expense centre report issued by the University of Vermont. It contains detailed instructions on how to complete and approve travel expense reports. It is a guide to both the travelers and their approvers.

14. Filling Out a Travel Expense Report

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File Format
  • PDF

Size: 643 KB

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Every organization has a unique travel expense record sheet. Hence they publish a document which includes information on filling out relevant details along with general terms & conditions of the travel expense record. This file is a similar document in a PDF File.

15. Financial Services Travel Expense Report

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File Format
  • PDF

Size: 235 KB

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This file is a guide that provides instructions for filling out the UA travel expense report. It is used by travelers to report actual expenses during the official travel and other expenses occurred within the university. It is a four-page company specific informative sheet.

16. Travel Expense Report Example

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File Format
  • PDF

Size: 618 KB

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The above file is a sixteen-page document on travel expense report issued by the California State University, Fullerton. It includes instructions on how to create and submit travel expenses report. Such reports guide new students and employees regarding this process.

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