Executive Report
Is your work involved in making business reports for the executives of a company? If it is, then you are probably worried about your report not being enough for the high management. Well, it’s time for you to erase your worries because we have the perfect solution for you. Creating reports for the executive team of a company can be a bit stressful and challenging. So to ease your worries, this article is going to help you learn about an executive report.
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What Is an Executive Report?
In a business, reports are often needed by senior management so that they will have an insight into a particular business operation. It is how they monitor the company’s performance in the different sections of the business. Reports are essential to the executives of a company because it is how they are going to know about the state of the company, whether it is good or bad. It is essential so that they can immediately respond and provide solutions to a particular business problem to avoid profit loss and keep a good relationship between investors. Employees who are tasked to make reports must be keen on creating this type of document because there is no room for mistakes in a report.
An executive report is a type of report intended for the executives of a company. As you know, they belong to the high management, and every document that goes through them must be professionally written. It also must have the correct format and complete information about the particular topic of the report. From executive financial reports down to security, if it goes through the hands of an executive, it must have the right qualities. Keep in mind that an executive report is a concise version of a larger document. It is perfect for executives to read since it is short but very informative.
How To Create an Executive Report
We all know that executives are very busy individuals. They have a heavy workload since they handle large company matters. An article from Forbes revealed that an executive works for almost 9.7 hours a day. So, in reporting a particular business project or company performance, an executive report is going to be the perfect document because reading it does not take too much of their time. In this section, you’re going to learn about the steps and guidelines in creating an executive report.
1. Include a Cover Page
Just like any other document, an executive report should have a cover page that contains its title, subtitle, company logo, and the name of the employee who made the report. A cover page is important because without it, your executive report will look unprofessional, and the senior executive is going to have a hard time figuring what your report is about. Its information is how the executive will have an insight into the report, especially the title. The title is the most essential part of a cover page, so make sure you incorporate an accurate title. For example, your report title can be “Monthly Expenditure Report” or “Weekly Sales Productivity Report.”
2. Convey Professionalism
Always keep in mind that you’re writing a report for an executive. The contents of your executive report must be written professionally from the introduction down to its conclusion. It is important to be professional since your audience is a person who is of great importance to the company. It maximizes your credibility as an employee, and it also leaves a good first impression to your senior executives.
3.Emphasize the Key Points of Your Report
You must emphasize the key points in your report. The key points are the essential parts of your report, such as the introduction, body, methods, conclusion, etc. It contains the important information that an executive needs to know because it serves as an outline of your report. The key points are the structure of your executive report. It has all the necessary information on a specific project that is summarized so that the executive can easily read the contents of your executive report.
4. Provide Accurate Data and Information
In your executive report, the data and information it contains must be authentic. It serves as evidence as to why you had to make a report about a particular project or business operation. If your executive has certain questions, the data and information you provide will serve as the answer, if it is in line with the question. Providing accurate data and information in your executive report will make it more valid and reliable. When you submit an executive report, it may be because of a new project, or you’re trying to address a company problem. You must provide the right data and information because they will act as a valid reason as to why an executive report has been made.
5. Always Portray Cleanliness
Although an executive report is a printed document, some factors will affect its presentation, such as creases, ink smudge, or even food stains. When you submit your executive report, you have to make sure that it’s clean and void of any unwanted factors. Keeping your report neat and clean will reflect on who you are as an employee and how you present yourself. So your executive report must be in fine condition.
FAQs
Can I include graphs and charts in my executive report?
Yes, you can include graphs and charts in your executive report. It is the perfect way to give your executive a better picture of why you had to make a report about a certain project. Graphs and charts provide numerical data that is often used for proving as to why a particular problem exists. So, both are vital elements of your executive report.
Do I need to follow a particular format for my executive report?
Yes, an executive report has a format. You can make use of the sample documents shown in this article for your reference if it is up to your liking. How you organize the layout of your report is important since it is where the audience will follow the transition of your executive summary. You should always begin with the introduction and end with the conclusion since it is the basic way of crafting an executive report.
Is it important to summarize the contents of my executive report?
Yes, it is essential to summarize the content of your report. As you already know, an executive is a busy individual. A summarized report is a benefit for them since it is short but informative. They don’t need lengthy information; all they need is a summarized content that has accurate information as to why they have to read your executive report.
As you can see, an executive report is a helping hand in addressing a project or a particular business operation. It is a convenient way of presenting an important matter to the executives of a company. It is a concise document that covers all the important parts of an issue so that the audience can immediately understand and comprehend what the pressing matter is all about. Now that you know what an executive report is, you can now start making an executive report.
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