Monthly Project Report

Have you ever noticed when you are given a project, your employer or your head of the department would also involve a report for you to write? If you noticed this, there is a reason for it as well. Monthly reports are part of the norm when it comes to reporting things that happened during your work hours. It is a way for your employers or your superiors to know what is going on during those times and what may be the reason for any incidents or issues. It is however not a reason to use it as a form of punishment for your employees. As we all know, reporting your project to your superiors is basically part of the business. They have every right to know what you are currently working on and if the project they have tasked you with is within schedule. With that being said, it is also the time you know what to write in your monthly project report and what are the things you need to avoid.

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What Is a Monthly Project Report?

A monthly project report is a document that is used as a way to report to the project managers the progress of your project. This report is requested within a week before the month ends or by the end of the month. This monthly project report is used by the heads of your department or by your managers as a way to see any updates or any other reliable information for them to get the bigger picture. In addition to that, a monthly project report is filled only with the information they asked like the exact or at least estimated amount of money used for the project and at least the step-by-step progress of how the project was being done or completed.

How to Write a Monthly Project Report?

When you think about passing a project report, you would also think about what you are going to be placing, the words you are going to be using and of course the tone of your writing. The reason for this is that we know that this kind of report is necessary for the head of departments to know about it. With that being said, take a look at the following tips to get you started on your monthly project report.

1. Give the Name of the Current Project

Reports should always have a title. Give the title of your report, and make sure that it does not mislead the person who would be reading the report. You can always simply place the title as a monthly report, but if you wish to make it unique, you can do so as long as it does not mislead anyone.

2. Make an Outline of the Process and the Progress of the Report

Outlining the progress and the process of how your project was done is the best option to do. It makes your report more clear and concise, which is what you should also be aiming for. Outlining your progress helps by letting your project managers see the bigger picture in the simplest way possible.

3. Add Any Issues That May Have Hindered the Project

There will always be issues in a project, there is no doubt about that. However, it does not necessarily mean that you are simply going to be hiding the fact that there were issues. Write them down. Let your head know about the issue before it becomes too difficult to address.

4. Write the Estimated Deadline for the Project

Just as any kind of activity ends, so does a project. Of course, you may not be able to predict the real or correct deadline of your project, the best thing to do with that is to estimate. Give an estimated deadline. You could say you expect your project to be done within a week or two because if you are going to give a specific date, chances are you may not be able to complete it during that date and your head of the department would be wondering why.

5. Do the Same for Each Project Given

Do the same steps for each project you are given. It is really that simple.

FAQs

It goes without saying when you write reports, regardless of what type they may be, you must always make sure that the correct information is present. The people reading your report would be asking for it, and to make it simpler and less problematic, give them what they ask for. If you can also add evidence to your project report, do so. They are more than likely to ask for it and would be very happy to see the results.