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Staff reports are essential in the business and companies because it brings various information regarding budgets and planning. This information should be created in a way that it should be easily understood by the respective managers of the company. In this article, you would be able to know what a staff report is and how to create a good one.
What is a Staff Report?
A Staff Report is a type of memorandum created by an office personnel to inform about a specific matter which can be used for an immediate meeting. It usually contains recommendations by the administrative staff and or a planning manager.
What are the Elements of a Staff Report?
TOPIC – you are going to describe the topic of your report.
SUBJECT – you are going to describe the subject of your report.
RECOMMENDATION – you are going to provide the list of what you will be recommending that can be used for further action.
BACKGROUND – you are going to list the problems or issues encountered as well the applicable law or policy that corresponds to it.
ANALYSIS – you should provide an analysis, findings and justification of your recommendation. The analysis should be incorporated with what you have written in the background section. Include the advantages and disadvantages. This should also check on the amount of consistency that every policy entails.
COMMUNITY OUTREACH – you are going to describe the outreach activities performed and provide a summary or feedback from the public.
FISCAL IMPACT – take note of the cost or revenue that can be used in the recommendation. If there is none, you should also take note of it.
OPTIONS – you are going to list the alternatives and provide a brief explanation of why the recommendation was chosen over any other options.
ATTACHMENTS – you are going to attach relevant documents and label them correctly.
There is such thing as a monthly staff report. A monthly staff report is also a tool for communication especially if there is an ongoing project with your employer. They are also short reports but are comprehensively written.
Technical terms are used to relay a variety of specialized concepts used in both technical and scientific writing. In writing a staff report, it is allowed to use technical terms as long as you provide an explanation.
Avoid providing biased information and avoid putting irrelevant information. This will make the entire report invalid. Also, avoid complicated sentences.
You may put “there is no fiscal impact” or “there is no fiscal impact associated with the action”.
Staff report is one of the examples that teaches an individual to obtain good decision-making skills. It should be concise and easy to understand and must contain all the important details about what your report is all about. Avoid putting irrelevant information for it will make the entire report invalid.