A disciplinary action is made whenever an employer reprimands an employee due to his or her misconduct. Every rule violation is equivalent to a specific level of sanction depending on the weight of a certain violation. Disciplinary actions can be in verbal or written form. However, if you choose to do it in a document form, you can make a disciplinary report.
Disciplinary reports are letters addressed to an employee when he or she is given a warning for a specific violation he or she committed. These are commonly written by the company’s human resource manager or a supervisor. Disciplinary reports help in protecting a company’s reputation by enforcing legal processes regarding a violated rule.
After a person gets hired in a company, they are required to read and understand the company’s policies or code of conduct. There you will find the do’s and don’ts regarding dress codes, filing a leave of absence, use of company’s facilities or technologies, and many more. After that, you will be able to read the corresponding sanctions in relation to those given policies.
Usually, disciplinary reports are given after a verbal warning. Common causes of disciplinary action may include lack of productivity, tardiness, poor performance, misconduct and more.
In writing a disciplinary report, you must include the following content:
– The name of the employee and the date when the report was written
– The reason why the employee was given a disciplinary report and the number of times he or she has been issued
– The details of the committed violation. Include the date and the information about the misconduct. Make sure to be specific.
– The deadline that talks about an expectation of change in behavior or a chance to fix the problem.
– The signature of the employee and date signed. This is your basis especially when they are about to be terminated. This is a proof that you have already given a warning. You can also use this for any possible legal action.
Disciplinary reports are made to maintain the conduct within the company premises and even outside. It is always important to possess a great value of discipline in ourselves especially when we are already professionals. In the end, we are still the only ones who will suffer the consequences of our own misconduct. Our behavior tells everything about us so we need to be careful enough of our own actions.
Some managers would only give verbal warnings or it can be in a way of telling the employee what should be done in order to fix it.
You have to be specific in writing what offense he or she has committed.
It depends on the company on what corresponding sanction they will give.
Disciplinary reports are made to maintain the conduct within the company premises and even outside. It is always important to possess a great value of discipline in ourselves especially when we are already professionals. In the end, we are still the only ones who will suffer the consequences of our own misconduct. Our behavior tells everything about us so we need to be careful enough of our own actions.
