At some point during project making and joining programs, we tend to have an evaluation for monitoring process. This enables us to analyze various information. You might want to see evaluation samples for reference. Writing evaluation reports help you provide a recommendation based on your findings. This suggests changes especially on the way of communication you are using and the good practices you are showing within your group. In this article, you will be able to figure out what an evaluation report is and how to create a good one.
An evaluation report is a type of document that shows how you are able to monitor or evaluate a certain program or project. It describes the three questions: what, why and how. The “what” refers to the purpose of the program, “how” refers to the process of implementing a program which helps in clarifying why there will be changes if in case there are some, and “why” refers to the reason why it provides a difference that is essential for sustainability.
It should be able to present findings, conclusion and recommendation including the reason why those recommendation is considered useful for the improvement of a certain program. This may be constructed through a different approach. However, the process of creating an evaluation report will be helpful regardless of the information presented.
Executive Summary
The executive summary tells you about the purpose of your report that allows readers to become acquainted with the content until they are able to read the entire report.
Preface
This part allows you to thank people who contributed to your report and to give comments about the findings and process.
Table of contents
The table of contents contains the list of the titles written in every page with their corresponding page numbers.
Introduction
The introduction describes the program being evaluated together with the problems, aim, scope, strategies and more. They also provide an overview of the objectives and explanation of the rationale. Methodologies can also be found in this section.
Findings and Conclusion
In this part, you should state your findings and analyze the linkages between outputs, results and the impact. You should also be able to give a summary of the results may it be in quantitative or qualitative method. For the conclusion, you must be able to relate your findings to the objectives of your report. Be sure that you can provide answers to evaluation questions. You may also include the challenges you encountered in writing the evaluation report.
Recommendations
Provide a recommendation that is relevant and realistic. It should be connected with the evidence and conclusion you provided. You may also consider discussing each of their implications.
Annexes
Attach the necessary documents needed for the evaluation. This includes questionnaires and more. List all sources or text reference including the sites you have viewed like online reports and online publications.
You should consider your audience first. Think about what do they need to know about your report. Plan your report so will have a clear structure of it. Discuss your findings. This includes the outcome, process and output. Give relevant recommendations. Most importantly, you should write clearly and accurately.
Your title should present the name of the program, the dates covered, and the focus of the evaluation.
It should have a description of the activities and the result that tells about the evaluation. Discuss the concepts of accuracy and feasibility incorporated in each of the steps.
Evaluation reports are intended for different types of audiences. Always make sure that your report is straightforward and accurate with a writing style that enables the audience to understand it better.
